BOE special meeting on finances

WINSTED — The Board of Education held a special meeting regarding finances Thursday, Oct. 6, at Batcheller Elementary School, after this paper went to press.Agenda items included a status report on the minimum budget requirement (MBR), a discussion of overall needs of the business office and a status report on the hiring of a new accountant.On Thursday, Sept. 29, the school board’s MBR Ad Hoc Committee held a meeting at Batcheller School. Members of the committee seemed to be concerned about how the Board of Selectmen passed a plan during their meeting on Sept. 19 to place excess costs and other grants into the town’s unencumbered fund balance for future use as the selectmen may authorize.“It appears that this might mean that [the selectmen] may not intend to give the money to us,” Board of Education Chairman Susan Hoffnagle said. “There is some concern because it appears there needs to be a mechanism to get the funds out of the fund balance.”“The explanation given [at the selectmen’s meeting] was that in a budget, there has to be a line item appropriation to match a revenue amount,” Board Member Mari-Ellen Valyo said. “The [selectmen] did make an observation that [the school district] could submit a bill, and that would work as a mechanism. But I don’t know for sure if that would work.”Board member James DiVita said that, if the selectmen go forward with their plan, the Board of Education needs to think about the definition of a fund balance.“Technically, I think that money can be used for anything,” DiVita said. “But, I think what goes in has to be earmarked, including where it came from and what the tendency of usage is going to be. So if it sits in the fund balance, they know that they have a certain amount of money sitting there for education and no one should be able to touch it except for what it is earmarked for.”“Those funds clearly belong to the Board of Education,” Hoffnagle said. “So if this an attempt to delay or postpone those funds to the Board of Education, it is clearly illegal.”As for the needs of the school district’s business office, in August, the district hired accountant Joanne Zatarain, who is currently an employee with the East Hartford Public School system, to help complete a long overdue audit of the budget for fiscal year 2009-10.A report from Zatarain was listed on the agenda for the Oct. 6 meeting, along with Superintendent of Schools Thomas Danehy, to be part of the discussion of the school district’s business office needs.Earlier last week, the district put a help wanted ad on the job seeker website www.usreap.net for replacing School District Business Manager Paul Petit.Petit was hired in January and is the third business manager to leave the district in a year.In his letter of resignation, Petit wrote that he intends to leave the district on Friday, Oct. 14.In the help wanted ad, the district states that it is looking for a business manager who is also a certified public accountant.Coverage of the Oct. 6 meeting will appear in next week’s issue.

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