Voting details all New Yorkers should know

NEW YORK STATE — Voting is both the right and the obligation of every American citizen, but in order to vote, deadlines and regulations must be met. This year, in particular, what should be a simple process seems to have become both confusing and contentious with each side of the political aisle pointing fingers at the other. 

All do agree, however, that in order to participate in the Nov. 3 General Election, those living in the Harlem Valley must be registered with the Dutchess County Board of Elections (BOE). Those who are unsure if they are eligible may check their status through the BOE home page at www.elections.dutchessny.gov.

The necessary information, including state voting requirements and details for absentee voters, new residents, members of the military and those needing special accommodations, is available online. Available for download are most forms in both English and Spanish, including those for registration or absentee voting.

To be eligible to vote in the current election, registration forms must be delivered to the Board of Elections at 47 Cannon St. in Poughkeepsie by Friday, Oct. 9, or, if mailed, postmarked by that date and received by Wednesday, Oct 14.

There will be ballot drop-boxes available at all Election Day voting locations, including the following five “Early Voting Supersite” locations, which will be open between Saturday, Oct. 24, and Sunday, Nov. 1: Rhinebeck Town Hall, 80 East Market St., Rhinebeck; Millbrook firehouse, 20 Front St., Millbrook; Dutchess County Board of Elections, 47 Cannon St., Poughkeepsie; Boardman Road Library, 141 Boardman Road, Poughkeepsie; and Fishkill Town Hall, 807 Route 52, Fishkill. Times vary and are available at the BOE’s website. 

Dutchess County Board of Elections Democratic Commissioner Elizabeth A. Soto and Republican Commissioner Erik J. Haight agreed the ballot drop-boxes will “allow voters to skip-the-line and safely return their absentee ballots.”

Although Soto and Haight both suggest that voters cast their ballots in person whenever possible — preferably by early voting — they do recognize that many voters are likely to opt for absentee balloting through the “temporary illness” option, which includes a COVID-19 option, whether the voter is ill with the virus or not. 

“As the political climate intensifies and attacks on the Postal Service erode the integrity of mailing, we want to ensure voters can safely vote knowing that their ballots will arrive at the Board of Elections and be counted,” said Commissioner Soto. “We are encouraging voters who feel uncomfortable with mailing in their absentee ballots to utilize this method to cast their ballots.”

“Protecting the accuracy and integrity, as well as voter confidence in our elections, is paramount to the Dutchess County Board of Elections,” said Commissioner Haight. “We are considering every step when deploying new methods that allow voters to safely cast their ballots and will continue to develop cutting-edge plans that allow us to adapt to the ever evolving conditions of the pandemic.” 

As of Sept. 21, the BOE calculated that “more than 20,000 absentee ballots have been requested in Dutchess County.” It estimates that 60,000 to 80,000 absentee ballots will be mailed out for the General Election. 

Tuesday, Oct. 27, is the last day to apply for an absentee ballot online, by phone, by email or by fax or to postmark an application, but the post office suggests doing so the last 15 days before the election. Monday, Nov. 2, is the last day to apply in-person for an absentee ballot.

When submitted, instructions for those absentee ballots must be followed precisely or the ballot will not be counted. 

According to the BOE website, the paper absentee ballot “has a special outer envelope labeled with your name so staff can authenticate it against our records. The actual voted ballot inside will be separated from the outer envelope before counting. In this manner, your vote remains secret.”

The site warns, “Keep in mind that unless you sign and date the oath on the outer envelope and the ballot is enclosed in the SEALED outer envelope, your ballot will not be counted.”

If an absentee voter opts to mail the ballot instead of using one of the new 115 drop boxes or delivering the ballot in person, the site indicates it must be “postmarked no later than Election Day, Nov. 3, and received by the local board by Nov. 10 with military ballots due Nov. 16. If delivered by proxy, they must be received by the Board of Elections no later than the close of polls on Election Day — 9 p.m.”

The return envelop for the absentee ballot does need postage, but according to George Flood, spokesperson for the U.S. Postal Service Northeast area, even if a ballot is sent without sufficient postage, it will be delivered to the BOE. The Post Office will keep track of such deliveries and make an attempt to collect postage due from the BOE, but Flood said, “No matter what, we will deliver the votes. We’re ramped up and ready to go.”

Although there have been some reports of citizens being encouraged to illegally “vote twice,” which is considered fraud in some states and could send the offenders to jail with a hefty fine, there are protections to avoid that in New York State. When voters cast their ballots in person, they are asked if they have voted by any other means such as an absentee ballot. If they have done so, the alternate ballot, identified by the outer envelope, will be discarded before it is counted and the in-person vote registered. In that way, a voter has the freedom to change their mind about their choice right up to the final day of campaigning.

For more information or help with any part of the voting process, call the BOE at 845-486-2473.

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