'Chance to talk' not within criteria for executive session

NORTH CANAAN — The Lake-
ville Journal is investigating possible Freedom of Information Act violations during a Dec. 15 meeting of the Planning and Zoning Commission (P&Z).

P&Z Chairman Steven Allyn called the commission into executive session for a reason that did not appear to fit within the very specific guidelines of what can be discussed outside of public session.

When asked what the session would be about, Allyn said, “This is something that was my idea at the end of the year, to give the board members a chance to talk about basically anything to better enhance and how to run our meetings and control the uses of our regulations.â€

He went on to call it a “maintenance program†and “a chance to talk amongst ourselves.â€

When this reporter pointed out that this was not a legal reason to use an executive session, Allyn added that it was a personnel issue and that there was an administrative issue that needed to be discussed.

In a consultation, Connecticut Freedom of Information Commission Public Education Officer Tom Hennick said there were at least three clear violations:

1. There was no required motion or vote to move into executive session.

2. No specific reason for the executive session was given on the agenda.

3. Before closing the public session, more details of the matter to be discussed are required to be given.

Hennick said “personnel†by itself is not specific enough. The name or title of the person to be discussed and the nature of the matter needs to be made public.

Under the law, executive sessions must pertain to “specific employees (unless the employee concerned requests that the discussions be open to the public); strategy and negotiations regarding pending claims and litigation; security matters; real estate acquisition (if openness might increase the price); or any matter that would result in the disclosure of a public record exempted from the disclosure requirements for public records.â€

First Selectman Douglas Humes told The Lakeville Journal he is aware of no personnel complaint against the commission. The only other personnel issue would be the zoning enforcement officer or recording secretary. There was no indication either would be the session’s subject.

CATV6 recorded the entire open portion of the 23.5-minute meeting. It has been on the broadcast schedule repeatedly since Dec. 18.

This story first appeared on The Lake-
ville Journal website at tcextra.com.

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