Supervisor readies for Town Hall move

AMENIA — The town of Amenia received some big news when the Town Board passed a resolution last month accepting ownership of the former Amenia Elementary School building for use as a new Town Hall.

It was an unexpectedly long and drawn-out process just to get to that point, but now the actual planning can start and town Supervisor Wayne Euvrard is looking to have everything moved by the beginning of August.

It’s an ambitious schedule, especially since the resolution accepting the building and surrounding property won’t be finalized until the middle of this month (the resolution is subject to any sufficient petitions for permissive referendum filed within 30 days of the resolution’s adoption on June 17), meaning Amenia won’t officially own the title to the building and property until then.

But Euvrard isn’t waiting idly for that 30 days to pass. At the last Town Board meeting the board approved the expenditure of $4,900 for a 50 percent deposit to Superior Telephone Systems, which installed phone lines and Internet cables in the new building last week.

And the supervisor said in a phone interview at the end of last week that he’s in the process of interviewing moving companies for estimates on the cost of moving Town Hall furniture and boxes. Those services legally need to go out to bid, and Euvrard said that the goal was to have the bids received by the July 15 Town Board meeting in order to award the lowest acceptable bidder in time. The move date is currently scheduled for July 29 and 30.

Euvrard has been meeting with department heads to go over the layout of the new Town Hall, determining which rooms will be used for what. The auditorium on the north side of the building will be used for the occasional larger meetings, while one of the first floor rooms on the southern end of the building will be used for regular Town Board and municipal meetings.

“Normally we don’t have more than 20 people at meetings,� the supervisor reasoned. “This way people can come right in the side door and go right to the meeting room. It makes sense.�

The majority of the rooms that constitute Town Hall will be located on the first floor, with the notable exception being the supervisor’s office, which will be located in the old principal’s office on the top floor, as well as his secretary’s office.

The cost of maintaining a larger building, especially one that the town actually owns (it currently rents out the bottom floor from the Amenia Fire Company), will increase, but the idea of having an outside group rent some of the unused space on the second floor is still a viable one, Euvrard said.

“I’m still looking into it. I’ve been talking with state police, and I spoke with an individual looking to rent some space,� he said. “We need to get moved in and then, with [Councilwoman and architect] Darlene Riemer’s help, we can figure out a fair rental price.�

But that’s revenue for down the road. Right now all of the one-time costs associated with moving will be paid for from the capital reserve fund established by the sale of the Tri-Wall building in 1995, Euvrard said. The Town Board approved the use of up to $100,000 of those funds for expenditures related to the new Town Hall.

Euvrard pointed out that the final cost of moving shouldn’t come anywhere close to the total amount of the Tri-Wall building funds, but money will be needed up front to pay for reimbursement energy efficiency improvements stemming from a New York State Energy Research and Development Authority (NYSERDA) audit. The supervisor said those improvements, as part of a NYSERDA grant awarded following the audit, won’t be started until after the building is moved into.

“Long term we’re certainly looking into solar and geothermal energy,� Euvrard added. “I think that would work here.�

The supervisor acknowledged that there will be more maintenance associated with the new building, but said that it would be impossible to calculate exactly what the increased costs will amount to without having made it through a year in the building.

“I’m figuring probably $40,000 to $50,000 a year for heat,� he said. “This year we’re only talking a few months, of course. But until we get in there and make the energy efficiency changes, it’s only guess work.�

Euvrard has been undoubtedly the most vocal advocate for the town to accept the building from the Webutuck Central School District, and although it’s taken longer than he expected to finalize the deal, he’s confident it will be worth it in the end.

“It’s a total joy, really,â€� he said. “It’s been a goal of mine for 10 years, and to finally see it happen after a lot of work and frustration  .... I think that it’s necessary for the town to grow and to have pride in its own building. It makes me very pleased.â€�

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