Closing and consolidating among Board of Ed's options


 


PINE PLAINS — In two separate reports given last Wednesday, Dec. 17, at the Board of Education meeting, the issues of closure and consolidation of the two elementary school buildings were the hot topics of the evening.

Jason Friedman, who represents Educorps, a not-for-profit consulting service chartered by the Board of Regents, gave a report on the feasibility on closing either Cold Springs Elementary or Seymour Smith Elementary and what fiscal effect that would have on the district.

Friedman said he had the opportunity to tour both buildings extensively, as well as examine the district’s transportation system.

Three criteria were used in his report: facilities (age, capacity and actual ability to accommodate), demographics (both current and future), and the comparison of demographics with space.


Close one building


"There was only one conclusion," Friedman said. "Given the educational needs, yes, a building could be closed, but it could only be one of the two buildings."

Friedman explained that Cold Spring could not accommodate the needs of 500 students, which is the middle-range projection of students over the next five years.

However, even though the Seymour Smith building is large enough to accommodate the number of students in kindergarten through grade five in the district, Friedman warned that doing so would mean using the building at 92 percent of its capacity.

"You really don’t want to get above 90," he explained, saying that the best range is between 80 and 85 percent.

For example, the closing of one building would eliminate one principal, but with the other principal then taking on the responsibility of 500 students, an assistant principal might be necessary.

The biggest savings estimates came in the consolidation of classes.

"When you combine grades into a single building, between four and seven teaching positions could be terminated," Friedman said, adding that consolidation could still occur without closing either building, which would still result in the same savings.

Friedman said that the transportation study was interesting. Normally when consolidation occurs there is no savings, but since the bus garage is located at Seymour Smith, there is currently "a tremendous shuttle between Cold Spring and Seymour Smith." If Cold Spring were closed it would amount to 43,000 saved miles, or just over $100,000 annually, given current fuel costs.

The total savings would be somewhere between $500,000 and $800,000, with 54 percent of those savings accomplished by the consolidation of grades.

Other alternatives Friedman offered included closing Seymour Smith and consolidating in Cold Spring, which is a newer building. However, Cold Spring would need significant classroom additions before it could accommodate 500 students.

Friedman also pointed out that maintaining a building not in use could involve leasing out to BOCES or a nursery school, but that he didn’t see it as a short-term solution, and that if the district decided to reopen the building at a later date, it would be required to follow new codes enforcing much stricter handicapped access that would require renovation.

Trustee Mary Zayas questioned the information used to estimate the student population, saying that development in the area related to any changes in population would not be happening with the current economic situation and that "we can’t be sure what’s going to happen with those numbers."

The demographic information Friedman used was supplied to him by the district, and was not based off statistics Educorps had gathered.


Consolidate grades


The next presentation was given by the Elementary Facilities Utilization Committee, and both assistant superintendents, Michael Goldbeck and Catherine Parsons, reported on the study that the 17 members of the committee had been compiling since 2006.

The study looked into the feasibility of restructuring kindergarten through grade five. Under the proposed plan, all students in kindergarten through second grade would be taught at Cold Spring, while grades three through five would be taught at Seymour Smith.

There are currently 185 students at Cold Spring and 309 at Seymour Smith. With consolidation, those numbers would even out much more, with 234 students at Cold Spring and 267 at Seymour Smith.

Transportation was an issue of concern, and the committee decided that no child should ride on the bus for more than one hour at a time. That decision put restraints on how to restructure the transportation system. A schedule was finally worked out in which the greatest total time (both morning and afternoon) that one individual child would spend on the bus would be 101 minutes.

It was also reported that there will be additional expenditures and mileage associated with restructuring, although that number will be slightly offset by the reduction of driver hours. Total transportation will account for an additional $60,000 to $65,000.

The total savings from restructuring amounted to between $170,000 and $290,000.

As far as how potential restructuring could affect parents and families, Parsons spoke to the feeling of neighborhood identity associated with the different schools that would be lost in the move. Also, parents may find themselves having children in multiple schools, which might affect their attendance at school events. There was no significant effect to the day cares in the area.


A quick decision


Board president Helene McQuade thanked the committee for its hard work, adding that it was very good to have both reports given on the same night.

"We now need to involve the community. Forums should be held to get feedback as to how the public responds to either one of these alternatives," McQuade said. "That feedback has to be taken into consideration before we decide how to move forward."

"Now the question is how we preserve the best programs while using the resources that we have," Zayas said. "I’m not saying to rush through this, but we’re going to need to get this done."

District Superintendent Linda Kaumeyer mentioned that six different initiatives were currently going on, including getting ready to prepare next year’s budget.

"It’s going to be very busy from January to April for a lot of reasons," she said, "and it will require intense organization."

When Zayas asked what the deadline would be to make a decision in time for the 2009-10 school year, Kaumeyer replied that a decision would be needed sometime in mid-February.

While the next Board of Education meeting is scheduled for after the new year, McQuade said that it would be possible to work on it over the winter break so that dates could be esatablished for a public presentation as soon as possible.

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